When you contact us
The information you provide (personal information such as name, address, email address, phone number,
organisation) will be processed and stored to enable us to contact you and respond to your
correspondence, provide information and/or access our facilities and services. Your personal information
will not be shared or provided to any other third party.
The Council’s Right to Process Information
General Data Protection Regulations Article 6 (1) (a) (b) and (e)
Processing is with consent of the data subject or
Processing is necessary for compliance with a legal obligation or
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of
official authority vested in the controller
Information Security
Horncastle Town Council has a duty to ensure the security of personal data. We make sure that your
information is protected from unauthorised access, loss, manipulation, falsification, destruction or
unauthorised disclosure. This is done through appropriate technical measures and appropriate policies.
Copies of these policies can be requested.
We will only keep your data for the purpose it was collected for and only for as long as necessary. After
which it will be deleted. (You may request the deletion of your data held by Horncastle Town Council at
any time)
Children
We will not process any data relating to a child (under 13) without the express parental/guardian consent
of the child concerned.
Access to Information
You have the right to request access to the information we have on you. You can do this by contacting the
Town Clerk.
Information Correction
If you believe that the information we have about you is incorrect, you may contact us so that we can
update it and keep your data accurate. Please contact the Town Clerk to request this.
Information Deletion
If you wish Horncastle Town Council to delete the information about you, please contact the Town Clerk to
request this.
Right to Object
If you believe that your data is not being processed for the purpose it has been collected for, you may
object: please contact the Town Clerk to object.
Rights Related to Automated Decision Making and Profiling
Horncastle Town Council does not use any form of automated decision making or the profiling of individual
personal data.
Conclusion: In accordance with the law, we only collect a limited amount of information about you that is
necessary for correspondence, information and service provision. We do not use profiling, we do not sell
or pass your data to third parties. We do not use you data for purposes other than those specified. We
make sure your data is stored securely. We delete all information deemed to be no longer necessary. We
constantly review our Privacy Policies to keep it up to date in protecting your data. (You can request a copy
of our policies at any time)
Complaints
If you have a complaint regarding the way your personal data has been processed you may make a
complaint to Horncastle Town Council and the Information Commissioner’s Office casework@ico.org.uk
Tel: 0303 123 1113
This policy was adopted by Horncastle Town Council on 15 May 2018
Last Reviewed: 14 May 2024